Program Associate, Durham

Join Team NCSSM at the #1 rated Best Public High School in America for 2025

This is a repost for position #60087852.

POSITION TYPE: Permanent, 12 Months, SHRA, FLSA Non-Exempt, 1.0 FTE

HIRING SALARY RANGE: $51,874 - $54,128

Hiring salary will be determined based on education, experience, equity, budget, and market considerations.

NCSSM and the Science Department/Academic Programs foster an environment of collaboration across departments and divisions and support community-engaged service and research. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at hr@ncssm.edu.

Description of Duties:

The primary purpose of the Program Associate position is to support the Dean of Science and Science Department Chairs with a focus on budgeting, and record keeping across 3 programs (Durham, Morganton, Online) and an emphasis on purchasing and receiving for Durham. The Science Department employees participate in a large number of extracurricular events, summer programs, and professional development workshops that often involve travel and registration - in this regard, this position will primarily serve the Durham-based employees. This is an in-person position based at the Durham campus.

Duties include Departmental Budget Management; Departmental Purchasing and Receiving; Administrative and Departmental Program Support; HR and Business Office Liaison and other Duties as assigned.

Departmental Budget Management

* Independently manage multiple budgets (State, Foundation) with detailed breakdown by expenditure.


* Keep up-to-date balance sheets for all accounts.



Departmental Purchasing and Receiving

* Place orders as approved by the Chair or Dean for all 3 disciplines in the Durham and Online program.


* Independently use eProcurement software, P Cards, Bank of America, Blackbaud WebPortal.



Administrative and Departmental Program Support

* Organize and maintain paper and online filing systems.


* Route forms for signatures utilizing software such as DocHub.


* Provide support for Dept Meetings and special events in the form of announcements, room reservations, refreshments, taking meeting minutes/notes, and photocopying.



HR and Business Office Liaison

* Complete employee paperwork for permanent hires, temporary hires, independent contractors; conduct employment verifications for temporary hires.


* Work with the Business office, SCSSI, and Foundation for spending.


* Utilize Blackbaud Financial Edge, NXT, and NCXCloud for state budget reports.


* Confirm balances of State Accounts with the Business office.


* Ability to apply state, federal and policy interpretations to daily operations, especially those involving finances and human resources.


* Ability to organize large amounts of information over time and retrieve information accurately and promptly.


* Ability to meet deadlines and willingness to troubleshoot problems.


* Ability to work in teams and collaborate across departments.


* Ability to communicate clearly and accurately and identify information that is time-sensitive.


* Ability to work with a high level of attention to detail especially with respect to budgets, orders, and forms.


* Ability to make recommendations to improve the efficiency of business processes.


* Ability to train others.



Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred: Experience working in an educational setting in a similar or related role.

High level of comfort with computers and using local and distributed/online applications. Ability to use word processing, spreadsheets, form creation, and other productivity tools as desktop applications and as provided in the cloud. Comfortable with email and group communication tools. Excellent writing, communication, quantitative skills and organizational skills. Ability to work independently and in teams.

Team NCSSM Benefits

Free On-campus Parking

Vacation: SHRA employees earn from 14 days to 26 days per year based on years of state service. Leave accruals for part-time and less than 12 month employees are pro-rated. Leave is earned monthly.

Sick Leave: 12 days per year. Leave accruals for part-time and less than 12 month employees are pro-rated.

Additional Leave: Family Medical Leave (FMLA), Paid Parental Leave (PPL), Civil Leave, Personal Observance Day, Extended Illness, Short/Long Term Disability, Family Illness Leave, Military Leave, Community Service Leave, Voluntary Shared Leave and Leave Without Pay.

Holidays: 12 days per year

Benefits: The University System offers eligible employees a flexible and comprehensive benefits package, including but not limited to University-provided group life insurance, various retirement savings options, group health plan coverage, dental, vision, critical illness, cancer, flexible spending accounts, accident, disability coverage, educational assistance, and more. These programs can help employees achieve retirement savings and career goals, as well as assistance with meeting everyday health and educational needs. The benefits programs are designed for employees to tailor a benefits package that best meets their needs.

Health Insurance: Employee only coverage under the State Health Plan (PPO) is provided to employees that work 30 or more hours a week. The cost is determined by the type of coverage elected by the employee. Dependent coverage is available by payroll deduction.

Retirement: Required participation for all employees working 3/4 time or more. Option (1) Teachers' and State Employees' Retirement System (TSERS) requires 6% of gross salary. Employees are vested for retirement after 5 years. Option (2) The Optional Retirement Program (ORP) requires 6% of gross salary. Employees in ORP are vested after 5 years of participating in ORP. As a participant in either retirement program, you are automatically covered for short-term disability (eligible after 1 year of service/no cost), long term disability (eligible after 5 year of service/no cost). Death benefit of minimum $25,000/maximum $50,000 based on previous 12 month salary (eligible after 1 year of service/no cost).

Supplemental Retirement Plans: Supplemental retirement plans provide an additional opportunity to help you reach your retirement goals. Supplemental Plan offerings such as a 401(k), 403(b), or 457(b) on a Roth (after-tax) or pre-tax contributions.

Tuition Waiver: Three courses per academic year tuition free (at any of UNC 17 campuses that offer courses) for permanent full-time employees.

State Employees Credit Union: Membership welcomed. Contact the SECU Credit Union for information.

Community Service: 24 hours leave credited each calendar year (prorated for part-time) unless you choose the Mentoring/ tutoring option - 1 hour each week up to a max of 36 hours that schools are in session as documented by the elected board of the local education agency or the governing authority of any non-public school.

Facilities: Library & Gymnasium - other athletic facilities available at no cost to employees. Cafeteria on site.

About NCSSM:

North Carolina School of Science and Mathematics (NCSSM) is a world-class public high school with statewide reach empowering academically talented students from diverse backgrounds from every corner of the state to design their own future. We offer residential high school programs in Durham and Morganton for juniors and seniors or virtual high school courses and programs that students can take alongside their local curriculum, all tuition free. Our wide array of summer offerings for rising 5th- through 12th-graders includes free opportunities for in-state students alongside paid options for students from anywhere in the world. NCSSM Extended Learning partners with communities and regions to advance student learning and outcomes.

Specializing in science, technology, engineering, and math, and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980 and is a full constituent of the University of North Carolina System. NCSSM's Ignite + Transform comprehensive campaign seeks to raise $50 million in private support for our mission.

The new NCSSM-Morganton campus opened in 2022 for summer programs and its first fall academic term. NCSSM-Morganton focuses on the booming fields of data science and artificial intelligence, preparing the leaders of tomorrow to navigate a future driven by data and machine learning, with emphasis on the humanistic implications and ethical use of these tools.

Nearly two-thirds of NCSSM graduates earn a bachelor's degree in a STEM field -- over three times the national average, including 58 percent of our underrepresented minority graduates, which is nearly four times the national average. Nearly three-quarters have earned or are seeking a graduate degree. A 2020 economic impact study found that 54 percent of our alumni continue to live and work in North Carolina, catalyzing nearly $1.3 billion in annual economic activity. NCSSM values the diversity in our student body, and all members of the NCSSM community are expected to foster a safe environment of respect and inclusion for all faculty, staff, and students.

For more information, please read the NCSSM strategic plan and visit ncssm.edu.

How to Apply:

Submit electronic application via this link: Program Associate, Durham

Please complete your application in full. All required Competencies, Work History, and Credentials must appear on the application in the Education and Work Experience sections of the application to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the State Application form in its entirety. "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed. Degrees must be received from appropriately accredited institutions.

Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with the state application. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If applicants are a former member of the NC National Guard who served for at least six years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22 along with their state application.

Final candidates are subject to criminal and sex offender background checks. Some vacancies also require a motor vehicle check. If the highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. NCSSM participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Please refrain from submitting multiple applications. However, if multiple applications are submitted to a posting, only the most recent application received prior to the posting close date will be accepted. There is a 24 hour waiting period before an applicant can re-apply to a position.

If you have questions, please contact Tracy Fullgraf at fullgraf@ncssm.edu.

NCSSM is an EEO/eVerify/VEVRAA Employer

Location: Durham, NC, US

Posted Date: 12/22/2024