The University of Tampa
Staff Assistant II, Graduate and Continuing Studies
Job Location
Tampa, FL, United States
Job Description
If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center.
Position Details
The Office of Graduate and Continuing Studies (OGCS) at The University of Tampa has a position for a Staff Assistant II to assist with all administrative support duties. This includes staff support for the Adult and Summer Academic Program and UTampa Online. This position will report to the Director of Operations for Graduate and Continuing Studies and the Director of Adult and Summer Academic Programs and Distance Learning.
Responsibilities
* Provide support to all units within OGCS.
* Provide support for the Graduate Assistant (GA) program to include managing student communications, coordinating processes and operations, facilitating GA placements, managing GA supervisory evaluations, and keeping records/data for the program.
* Primary point of contact for GA issues including but not limited to academic questions, placement and reassignments.
* Work with Bursar's Office and Financial Aid to process new and returning GA stipends and tuition waivers.
* Create and maintain Workday cohorts and job requisitions for the GA process.
* Organize special events such as graduate open house/orientation. Prepare weekly enrollment reports.
* Work with campus partners on website updates and annual catalog updates/additions/edits.
* Primary contact for any inquiries regarding graduate hooding ceremonies to include representing OGCS at the Commencement Committee meetings. Coordinate with outside vendors and graduate program faculty for execution of the Exercise and Nutrition Science and College of Business
hoodings in May and December.
* Run Workday reports for Winter/May term Intersessions and Summer Programs for Adult and Summer Academic Programs (ASAP) to include creating summary reports on a regular/as needed basis for all ASAP programs.
* Initiate and manage faculty payment process for ASAP to include communication regarding ASAP payment process and responding to questions.
* Facilitate and support any other tasks and activities involving ASAP processes and maintain communication with directors of ASAP and OGCS.
* Manage/track/update course development utilizing Excel for UTampa Online (UTO). Create course development reports using the data collected.
* Facilitate UTO cohort meeting and annual luncheon with other departments at the University.
* Other duties as assigned.
* Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
Qualifications
1. High School Diploma required; Bachelor's Degree preferred.
2. Minimum two (2) years' experience in a higher educational setting preferred.
3. Two (2) years skilled administrative and/or office management.
4. Proficiency with MS Office: Excel, Word, PowerPoint, and any database management tool.
5. Excellent written, oral, interpersonal, and communication skills and the ability to establish priorities and manage time wisely.
6. Demonstrated excellence in customer service.
7. Ability to handle multiple tasks in a fast-paced environment.
8. Ability to establish priorities and manage time wisely.
9. Ability to meet deadlines.
10. Contribute to process improvement.
11. Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
12. Willingness to embrace new technologies and innovative organizational practices.
Pay Rate: $20.00 per hour
Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
The University of Tampa offers great benefits to include:
* FREE Tuition
* Generous paid leave
* Wellness initiatives
* 100% Employer-Funded Health Reimbursement Account
* 100% Employer-Paid Short & Long Term Disability Insurance
* 100% Employer-Funded Employee Assistance Program
* Discounted On-Campus Dining Meal Plans
* FREE On-Campus Parking
* FREE Access to Campus Amenities (pool, library, campus events and more)
* Fitness Center
* Pet Insurance
* Flexible Spending Accounts
* And more!
The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
Location: Tampa, FL, US
Posted Date: 12/21/2024
Position Details
The Office of Graduate and Continuing Studies (OGCS) at The University of Tampa has a position for a Staff Assistant II to assist with all administrative support duties. This includes staff support for the Adult and Summer Academic Program and UTampa Online. This position will report to the Director of Operations for Graduate and Continuing Studies and the Director of Adult and Summer Academic Programs and Distance Learning.
Responsibilities
* Provide support to all units within OGCS.
* Provide support for the Graduate Assistant (GA) program to include managing student communications, coordinating processes and operations, facilitating GA placements, managing GA supervisory evaluations, and keeping records/data for the program.
* Primary point of contact for GA issues including but not limited to academic questions, placement and reassignments.
* Work with Bursar's Office and Financial Aid to process new and returning GA stipends and tuition waivers.
* Create and maintain Workday cohorts and job requisitions for the GA process.
* Organize special events such as graduate open house/orientation. Prepare weekly enrollment reports.
* Work with campus partners on website updates and annual catalog updates/additions/edits.
* Primary contact for any inquiries regarding graduate hooding ceremonies to include representing OGCS at the Commencement Committee meetings. Coordinate with outside vendors and graduate program faculty for execution of the Exercise and Nutrition Science and College of Business
hoodings in May and December.
* Run Workday reports for Winter/May term Intersessions and Summer Programs for Adult and Summer Academic Programs (ASAP) to include creating summary reports on a regular/as needed basis for all ASAP programs.
* Initiate and manage faculty payment process for ASAP to include communication regarding ASAP payment process and responding to questions.
* Facilitate and support any other tasks and activities involving ASAP processes and maintain communication with directors of ASAP and OGCS.
* Manage/track/update course development utilizing Excel for UTampa Online (UTO). Create course development reports using the data collected.
* Facilitate UTO cohort meeting and annual luncheon with other departments at the University.
* Other duties as assigned.
* Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with other cultures and backgrounds.
Qualifications
1. High School Diploma required; Bachelor's Degree preferred.
2. Minimum two (2) years' experience in a higher educational setting preferred.
3. Two (2) years skilled administrative and/or office management.
4. Proficiency with MS Office: Excel, Word, PowerPoint, and any database management tool.
5. Excellent written, oral, interpersonal, and communication skills and the ability to establish priorities and manage time wisely.
6. Demonstrated excellence in customer service.
7. Ability to handle multiple tasks in a fast-paced environment.
8. Ability to establish priorities and manage time wisely.
9. Ability to meet deadlines.
10. Contribute to process improvement.
11. Knowledge of or the ability to quickly learn The University of Tampa software programs such as Workday and other relevant applications.
12. Willingness to embrace new technologies and innovative organizational practices.
Pay Rate: $20.00 per hour
Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
The University of Tampa offers great benefits to include:
* FREE Tuition
* Generous paid leave
* Wellness initiatives
* 100% Employer-Funded Health Reimbursement Account
* 100% Employer-Paid Short & Long Term Disability Insurance
* 100% Employer-Funded Employee Assistance Program
* Discounted On-Campus Dining Meal Plans
* FREE On-Campus Parking
* FREE Access to Campus Amenities (pool, library, campus events and more)
* Fitness Center
* Pet Insurance
* Flexible Spending Accounts
* And more!
The University of Tampa is an Affirmative Action/Equal Opportunity Employer. The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
Location: Tampa, FL, US
Posted Date: 12/21/2024
Contact Information
| Contact | Human Resources The University of Tampa |
|---|