University of Georgia
Newton County Extension Administrative Assistant
Job Location
Bogart, GA, United States
Job Description
Posting Details
Posting Details
Posting Number
S12850P
Working Title
Newton County Extension Administrative Assistant
Department
CAES-Northwest District CES
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
UGA Cooperative Extension was founded in 1914 to bring research-based agricultural information to the people of Georgia. County agents and specialists throughout the state share information on issues like water quality, profitability in agribusiness, family wellness, and life skills. County agents provide soil and water test kits and instruction, advice on safe pesticide use, publications, computer programs, and lessons in consumer skills to improve Georgians' quality of life. They are the local experts in food safety, proper eating habits, child safety, and parenting. UGA Extension coordinates 4-H, Georgia's largest youth program. Each year, almost 200,000 young Georgians participate in community projects, summer camps, and conferences on today's issues while having fun and learning to work together. The leadership skills and values they learn in 4-H last a lifetime. UGA Extension reaches more than 2.6 million Georgians through education programs each year. Millions more rely on UGA Extension's publications, educational news articles, and public television programming for advice and information.
College/Unit/Department website
https://extension.uga.edu/county-offices/newton.html
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
M-F 8am - 5pm
Rare, occasional nights/weekends.
Advertised Salary
$36,000
Posting Date
11/01/2024
Open until filled
Yes
Closing Date
Proposed Starting Date
01/01/2025
Special Instructions to Applicants
Location of Vacancy
Atlanta Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title
Office/Clerical Assistant
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The County Extension Administrative Assistant is most often the public's initial office contact and as such will maintain a good attitude while being respectful and courteous to the clientele. This employee is responsible for a variety of general office tasks including the standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are to be approved by a supervisor. The Administrative Assistant may be involved in coordinating functions with county extension office faculty and/or staff. Coordinating these functions may include creating a program file, creating promotional material, drafting correspondence, preparing mail-outs, posting promotional material on social media, and/or completing on-line registration. Other work involves the performance of routine office duties. The Administrative Assistant is administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities and/or Competencies
Physical Demands
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
Percentage of time
45
Duties/Responsibilities
Percentage of time
45
Duties/Responsibilities
Percentage of time
10
Location: Bogart, GA, US
Posted Date: 11/15/2024
Posting Details
Posting Number
S12850P
Working Title
Newton County Extension Administrative Assistant
Department
CAES-Northwest District CES
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
UGA Cooperative Extension was founded in 1914 to bring research-based agricultural information to the people of Georgia. County agents and specialists throughout the state share information on issues like water quality, profitability in agribusiness, family wellness, and life skills. County agents provide soil and water test kits and instruction, advice on safe pesticide use, publications, computer programs, and lessons in consumer skills to improve Georgians' quality of life. They are the local experts in food safety, proper eating habits, child safety, and parenting. UGA Extension coordinates 4-H, Georgia's largest youth program. Each year, almost 200,000 young Georgians participate in community projects, summer camps, and conferences on today's issues while having fun and learning to work together. The leadership skills and values they learn in 4-H last a lifetime. UGA Extension reaches more than 2.6 million Georgians through education programs each year. Millions more rely on UGA Extension's publications, educational news articles, and public television programming for advice and information.
College/Unit/Department website
https://extension.uga.edu/county-offices/newton.html
Posting Type
External
Retirement Plan
TRS
Employment Type
Employee
Benefits Eligibility
Benefits Eligible
Full/Part time
Full Time
Work Schedule
Additional Schedule Information
M-F 8am - 5pm
Rare, occasional nights/weekends.
Advertised Salary
$36,000
Posting Date
11/01/2024
Open until filled
Yes
Closing Date
Proposed Starting Date
01/01/2025
Special Instructions to Applicants
Location of Vacancy
Atlanta Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information
Classification Title
Office/Clerical Assistant
FLSA
Non-Exempt
FTE
1.00
Minimum Qualifications
Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary
The County Extension Administrative Assistant is most often the public's initial office contact and as such will maintain a good attitude while being respectful and courteous to the clientele. This employee is responsible for a variety of general office tasks including the standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are to be approved by a supervisor. The Administrative Assistant may be involved in coordinating functions with county extension office faculty and/or staff. Coordinating these functions may include creating a program file, creating promotional material, drafting correspondence, preparing mail-outs, posting promotional material on social media, and/or completing on-line registration. Other work involves the performance of routine office duties. The Administrative Assistant is administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities and/or Competencies
- Knowledge and efficient use of business grammar, punctuation and mathematics.
- Knowledge of general office procedures and systems in addition to effective office practices.
- Knowledge and comfortable use of a variety of office equipment including desk/laptop computer, fax machine, scanner, copier, calculator, credit/debit card machine, and document shredder.
- Proficient in software programs including word processing, spreadsheet, and data management such as QuickBooks On-Line.
- Exhibit high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.
- Self-motivating with ability to multi-task effectively and handle responsibilities with little oversight.
- Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.
Physical Demands
- Light to moderate lifting.
- Some degree of physical activity for this position (e.g. handling samples, demonstration materials, and audio-video equipment).
- Sitting for extended periods of time at a computer or office role.
- Driving as needed to perform job duties.
Is driving a responsibility of this position?
Yes
Is this a Position of Trust?
Yes
Does this position have operation, access, or control of financial resources?
Yes
Does this position require a P-Card?
No
Is having a P-Card an essential function of this position?
No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?
Yes
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
No
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities
Duties/Responsibilities
- Answering incoming telephone calls and greeting walk-ins.
- Operating office equipment such as personal computers, photocopiers, fax machines, and calculators, etc.
- Typing correspondence, including office e-mail, as well as newsletters, manuscripts, administrative reports, and special program information.
- Refering individuals to proper persons, providing accurate information to clientele, and maintaining appointment schedules.
- Gathering data for appropriate correspondence and reporting.
- Composing memos and letters relative to pertinent information needed.
- Preparing/submitting required monthly and annual reports to the District Office.
- Receiving various types of samples for analysis/diagnosis, collecting necessary information to process samples; entering information into Data Transfer (if applicable), preparing samples for shipment to UGA AESL. Receiving and forwarding results/reports to clientele through regular mail, email, or contacting for pick-up.
- Processing incoming and outgoing mail.
- Exploring and capitalizing on various professional improvement opportunities available.
- Assisting county extension coordinator with personnel procedures, (i.e., hiring/terminating staff, benefits information, etc.)
Percentage of time
45
Duties/Responsibilities
- Receipting income, completing deposit slips, issuing disbursement checks, entering and maintaining financial transactions through QuickBooks On-Line, reconciling financial statements and completing required documentation.
- Posting standard financial statements/reports, requisitions, journals sheets, and expense accounts with accuracy.
- Maintaining all paper financial records (receipt books, deposit books with bank receipts, completed vouchers, etc. for a seven-year period).
- Preparing/assisting in preparation of Form 990 for the prior calendar year.
- Compiling copies of promotional flyers, newspaper articles, agendas, meeting minutes, and financial reconciliations, etc.; mailing the copies to the District Office once each month.
- Maintaining office files/forms in a manner that corresponds with the standard for all extension offices.
- Ordering and Maintenance of educational and training materials.
- Maintaining a spreadsheet listing all transactions using postage stamps; (e.g., date, program area, number of items mailed, number of postage stamps used, etc.)
- Maintaining activities and events on shared calendar.
- Maintaining inventory of:
- Equipment with a purchase price of $250.00 or more; purchased partially with district funds.
- Equipment with a purchase price of $250.00 or more; purchased with county funds.
- Office supplies (copy paper, paper clips, etc.)
AESL supplies (shipping boxes, soil sample submission bags, water collection bottles, etc.- Replenishing office and AESL supplies when needed.
Percentage of time
45
Duties/Responsibilities
- Conducting duties in accordance with the University of Georgia Cooperative Extension EEO/AA plan that ensures educational programs, assistance, and materials to all people without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.
- Other duties as assigned.
Percentage of time
10
Location: Bogart, GA, US
Posted Date: 11/15/2024
Contact Information
| Contact | Human Resources University of Georgia |
|---|