Program Department Administrative Assistant

ABOUT US:

New York Edge is the largest provider of after school and summer camp programs in New York City public schools. Each year, programs in academics--including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.

SUMMARY:

New York Edge seeks a dynamic, motivated and highly organized individual to fill the role of Program Assistant. In this full-time role, you will be responsible for providing administrative support in the management of the daily operations of Champions Club and Summer Camps. This role reports directly to the Borough Director of Program Operations.

Pay:

$45-50K (Salary offered will be commensurate with experience and education)

Schedule:

Monday – Friday

9am – 5pm

DUTIES & RESPONSIBILITIES:

Administration for S&S and Staples Accounts

Create and assign approvers for site accounts

Add shipping addresses for each account address

Assist Program Managers with approving orders facing technical issues

Maintain communication with Sales Representatives for each vendor

Manage Food Requests and Orders

Direct food orders to the correct approvers

Placing orders for Dominos and Panera

Communicate with food vendors to receive quotes for food orders

Manage communication between vendors and Program Directors for orders when they are experiencing food delays, order changes, or cancellations

Assist the Summer Programming Team

Participate and contribute to planning meetings

Complete tasks assigned by Summer Program Manager

Work closely with Program Manager to support summer camp team at program events in an administrative capacity including presence at major events (arts, sports, citywide trips and staff training).

Respond to inquiries received from the Summer Hotline.

Other Duties as assigned

REQUIREMENTS:

Demonstrate ability to take initiative, work well under pressure and multi-task in a high demand and fast paced environment

Effective communication and interpersonal skills with internal and external stakeholders

High attention to detail, responsible, and flexible demeanor

Computer proficiency

Ability to handle confidential and sensitive information with discretion

QUALIFICATIONS:

High School Diploma Required; Bachelor's Degree preferred

At least three years of relevant administrative experience.

Excellent written and personal communication skills, including strong grammar and editing skills

Excel, Word, Power Point, Google Docs, creating graphs and other presentation documents

A goal-oriented focus and a strong commitment to meeting competing deadlines

A positive, enthusiastic, and creative approach to problem-solving

New York Edge is an Equal Opportunity/ Affirmative Action Employer

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.